Time Clock

Setting Up to Use the Time Clock

Using the Time Clock

Changing Employee's Times and Hours

Processing Payroll

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To Set Up the Time Clock:

On the Menu, go to BUSINESS -> EMPLOYEES -> INFORMATION.

In Employee Information, double-click on each employee (yellow fields), and in their detailed Information, assign a UserName and Password. All employees must have a UserName and Password to use the Time Clock.

1. Double-click on the name of the employee. This will bring you to the Information Form for that employee.

2. Click on the EDIT button, to go into the edit mode, in preparation to change the employee's information.

3. Click on UserName and enter the username for this employee. This is NOT case-sensitive. It will always enter in UPPER case. Press TAB or ENTER.

4. Enter the password for this employee. This is case-sensitive. Press TAB or ENTER.

5. Enter the Authority for this employee. For access to the Time Clock only, enter 'O' (O, not zero).

6. Press the OK button.

You can now modify the information on the next employee.

Using the Time Clock:

On the Menu, go to UTILITIES -> TIME CLOCK. This can be done from the Welcome Screen, so logging into the System is not necessary.

The Time Clock will appear. The active list of employees are in alphabetical order, Last Name, First Name.

1. Double-click on your name (either the first or last name, the yellow fields).

2. Enter your Username, then press ENTER.

the username will always appear as UPPER case.

3. Enter your Password, then press ENTER.

the password is case-sensitive. "Princess" is not the same as "princess"

4. If you're clocking in, a message will appear that you have successfully clocked in.

5. Press the OK button on the message.

6. Press OK to return the Employee List on the Time Clock.

Changing Employee's Times and Hours:

On the Menu, go to BUSINESS -> EMPLOYEES -> WEEKLY HOURS.

In Employee Hours, double-click on each employee (yellow fields), and in their Hours Information, you can change the hours, and also add hours.

1. Double-click on the name of the employee. This will bring you to the Hours Form for that employee.

To Change the Hours or add a Clock-In or Clock-Out:

1. Click on the EDIT button, to go into the edit mode, in preparation to change the employee's hours.

2. Click on the missing time field. Each period should have a Time In AND a Time Out.

3. Enter the correct time for this employee. Press TAB or ENTER.

4. The new hours will be calculated.

5. Press the OK button.

To Add New Hours:

1. Click on ADD HOURS button.

2. When the calendar appears, click on the date to add.

3. Enter the times for Time In and Time Out. Press ENTER after entering each time.

4. Press the OK button.

You can now modify the information on the next employee.

Processing Payroll when the Time Clock is used:

If your employees are using the Time Clock, press the PROCESS HOURS button.

1. A dialog box will appear asking if you want to process hours for �today�. If you do, press YES. You want to process hours on the day you run payroll or the day after the last full working day (to include all hours for that pay period). If you want to enter a different date, answer NO and when the calendar appears, mouse-click on the date you want.

2. A dialog box will now appears telling you that the Weekly Hours report will now be printed. A report will now be printed, showing the hours worked for each employee. That�s it for processing working hours.

Last Modified on 03/31/03 12:31:47 PM

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