Help Section for QuickVet and our Animal Hospital Management System Object Storage

	Setting a Visit to a Specific Pet
	Option 1 - to attach data to this Pet
	Option 2 - to attach data to this Pet

A number of users are asking the best way to utilize this feature of our practice management system and there are a number of methods which will work, some of which depend on whether the user has single computer or is using a networked system. I will try to outline a few of the options and suggest which ones may be of most use to you.

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1. The first step in adding Object data to a Pet record is to access the Object/Data storage via Pet Modification or directly through Visit Details. Bring up the appropriate Pet's Record as you would through a normal search (See Pet Module if you need assistance in locating a pet).  

2. Simply press the ADD or ADD TO VISIT Button (this connects the file also to a specific Visit number, from Pet Modification) to create a record with the time and date on it.

3. Add a sensible description and "Type" to the record details.   NOTE:  These DO NOT define the type of object you are going to place in the storage. It is from here where the options become various, as you can now use a variety of inherent Windows functions to embed the Data into the OLE storage area of the record:

1. Create a folder in the QuickVet or BWCData folder ON THE SERVER with the name of Objects (for example) in advance and 

2. Save all data that you want to attach to QuickVet records in Objects folder (e.g. Faxes, letters, pictures, etc). NOTE:  Use long descriptive names and you will be able to access them easily at any time. 

3. Right Click the mouse into the OLE field.

4. Select Insert Object

5.  Create from file

6. Browse- the first time you attempt a link you will need to find the Folder- Select Network Neighborhood- SERVER- Drive- QuickVet- Objects folder and the file. 

NOTE:  (The next record you do in this session will bring this up by default to make it easy to do batches of files). 

NOTE:  You MUST use Network Neighborhood even if you are on the server so that the full path to the file is recorded with the link below.

7. Click LINK.

8.  Press OK.

NOTE:  Now you have a direct link to the ACTUAL file on the Server which can be activated on any computer, it takes less storage space generally and will result in quicker access to the records than option 2. The downside is that you MUST now backup the Objects folder in order to ensure that the data is not lost or disconnected from the data. This only requires a small adjustment to the Backup software to include the new folder. This method is more suited to a practice which intends to store a lot of files like this. Changes to the file will be reflected in the record and it is important to ensure that it is not deleted or renamed!!  This approach is similar to using a stored shortcut except that in many cases the file will be previewed in the OLE storage field using the link method but not so with a shortcut.

1. Left Click the mouse into the OLE field.

2. Drag and drop a file into this container from an overlaying window OR

3. Drag and drop a shortcut into this container OR

4. Open a file in its native program and copy the parts you want to the clipboard and then paste that into the container and more

NOTE:  Basically, anything you can do with the file between Opened Windows can be done from a Window into this container. HOWEVER, it is not that simple, it appears that Windows treats some files differently. Some files are stored into the system as a completely separate set of data while others are stored as "links". This a disadvantage if you are using more than one computer and the "links" may not be present at all stations.  The other disadvantage of this method is that it tends to take a lot of storage space in the system tables for "some" types of data, less so for others. This method is suited to the practice which does not want to store many files in this way.

Last Modified on 03/31/03 12:49:38 PM