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Help Section for QuickVet and our Animal Hospital
Management System
Employees
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You need to enter all employees and any
persons who may be authorized to access your system (e.g. accountant).
1. Go to BUSINESS -> EMPLOYEES, and
mouse-click on INFORMATION.
2. The Employee Information Form will
appear and you can add, modify or delete employees. You can see the
employees already entered, in alphabetical order.
To Modify the record of an employee,
double-click on the name of the employee (yellow field) and this
will bring up that employees form. Click the EDIT button to
allow the change, make changes and press the OK button when
finished.
3. To add a new employee or user,
press INSERT NEW EMPLOYEE, you will enter all relevant information
(address, phone numbers, etc.).
4. For those employees who will be using the
system (the users), you need to give each a user name & password, for
logging onto the management system.
From the Employee Information
Screen, double click on the name of the employee (as you
would to modify a record) to bring up the employee's form.
Click the EDIT button.
Enter the user name. This is NOT
case sensitive. Press TAB or ENTER.
Enter the password for this
employee which is case sensitive. Press TAB or ENTER.
Enter the Authority Code for this
employee. (Use O, not zero, for timeclock).
Press OK to complete one
employee record.
5. Provide an Authority Code for every employee and
user who will access the system. The Authority Code will specify by
letter (i.e. P for Personnel/Payroll) what areas the user can access.
Authority Codes can be (but are not limited to) the following:
All employees must have a UserName and
Password to use the Time Clock.
1. On the Menu, go to UTILITIES -> TIME
CLOCK. This can be done from the Welcome Screen, so logging into
the System is not necessary. The Time Clock will appear. The
active list of employees are in alphabetical order, Last Name, First Name.
2. Double-click on your name (either
the first or last name, the yellow fields).
3. Enter your Username, then press ENTER.
the username will always appear as UPPER
case.
4. Enter your Password, then press ENTER.
the password is case-sensitive.
"Princess" is not the same as "princess"
5. If you're clocking in, a message will
appear that you have successfully clocked in. Press the OK
button on the message.
6. Press OK to return the Employee
List on the Time Clock.
1. On the Menu, go to BUSINESS ->
EMPLOYEES -> WEEKLY HOURS.
2. In Employee Hours, double-click on an
employee (yellow fields), and in their Hours Information, you can modify
the hours, and also add hours.
3. To Change the Hours or add a Clock-In or
Clock-Out:
1. Click on the EDIT button, to go
into the edit mode, in preparation to change the employee's hours.
2. Click on the missing time field.
Each period should have a Time In AND a Time Out.
3. Enter the correct time for this
employee. Press TAB or ENTER.
4. The new hours will be calculated.
5. Press the OK button.
4. To Add New Hours:
1. Click on ADD HOURS button.
2. When the calendar appears, click on
the date to add.
3. Enter the times for Time In and Time
Out. Press ENTER after entering each time.
4. Press the OK button.
You can now modify the
information on the next employee. If you are entering hours in
order to process payroll, complete the appropriate steps above
and then go to the PAYROLL MODULE.
Last Modified on
03/31/03 12:11:28 PM
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